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Meeting Equity Starts with a Better View

On Connected with CAVT, Nic Pereira sits down with Henrik Holm from Arthur Holm to discuss clear sightlines, company culture, and meeting spaces that help everyone participate.

Can everyone in your meeting room see the presentation clearly? Can they hear comfortably? Can they follow the discussion while still making eye contact with the people around them?

Those questions sit at the center of our conversation with Henrik Holm from Arthur Holm. Based in Barcelona, Arthur Holm develops integrated technology for boardrooms and meeting spaces, including displays that bring shared content closer to each participant.

For Henrik, meeting equity begins with respect: everyone invited to a meeting should have the opportunity to follow the information and contribute to the conversation.

Give everyone a good seat

A display at the end of a conference room may give everyone access to the same presentation, but the experience can vary considerably from seat to seat.

Someone sitting nearby may read a spreadsheet comfortably. A person farther away may struggle with the details or have their view interrupted by other participants. Following the screen can also mean turning away from the people speaking.

During the episode, Henrik explains how individual displays can bring content closer while preserving views across the table. Participants can reference the presentation in front of them and look toward their colleagues without repeatedly shifting their attention to the end of the room.

The goal is straightforward: make the information easier to follow while keeping the conversation connected.

Let company culture guide the layout

Before recommending a room configuration, Henrik wants to understand the organization. What does the company do? How does its team work? What should the meeting space help people achieve?

Those answers should influence the design.

He uses a round table as one example. Where the room allows it, a round layout removes the traditional head of the table and the authority people may associate with that position. Other organizations may prefer a clearly defined leadership seat.

The right choice depends on the company’s culture and the purpose of the space. Planning the technology alongside the furniture and architecture gives the team more flexibility to support that purpose.

Make hybrid participation feel more consistent

The conversation also explores how participants appear to one another during hybrid meetings.

Henrik describes a setup with individual cameras at each display, giving people in the room a more consistent on-screen presence. Rather than appearing together in one distant room view, participants can be represented in a way that more closely resembles their remote colleagues.

He also discusses integrating speakers into the table so sound comes from the direction participants are looking. Together, these choices aim to make the experience more natural and easier to follow.

Address the needs people may not mention

One of the most useful examples in the episode involves a long, rectangular room with a low ceiling. Some participants had difficulty seeing the presentation, but those concerns had not been openly discussed.

The client also wanted the tables to remain open and the installation to feel visually light.

Henrik describes using Arthur Holm’s D3 folding monitors to bring the presentation closer while allowing the table to remain clear when the displays were put away. According to his account, the feedback revealed how much the change mattered: participants could see the information and felt more comfortable following the meeting.

Some had previously relied on reviewing printed material afterward. Bringing the content within comfortable viewing distance helped them participate in the moment.

It’s a reminder that silence does not always mean a room is working well. Asking how people experience a space can uncover needs that an equipment list alone will miss.

Plan around participation

A successful meeting room supports the people using it throughout the conversation. Clear sightlines, accessible content, and thoughtful audio placement all deserve attention during planning.

At CAVT Solutions, we work with clients to understand those needs and integrate technology around how their teams communicate. Our conversation with Arthur Holm offers a closer look at the difference that approach can make.

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